Clearances

Coaching Clearances

The City of Pittsburgh requires that all youth association volunteer coaches and managers obtain Act 33 and 34 clearances as a condition of obtaining field permits. If you are planning to be rostered as a coach or manager for the current season, please apply for Act 33 and 34 clearances. If your existing Act 33/34 clearances are more than two years old, they are no longer valid for this purpose. In light of the new Act 33/34 requirement, coaches do not need to apply for or renew a clearance from the PA West Soccer Association. Questions should be directed to the relevant league commissioner.

RECREATION LEAGUE INSTRUCTIONS FOR ACT 33/34 CLEARANCES.

1. Act 34 criminal clearance, from PA State Police:

Apply online at https://epatch.state.pa.us/Home.jsp and print the results.

There are two advantages to applying online: 1) payment is by credit card, not money order and 2) processing time is cut by as much as four weeks. The paper application form is available at http://www.dpw.state.pa.us/ucmprd/groups/webcontent/documents/form/s_001769.pdf

2. Act 33 child abuse history clearance, from PA Department of Public Welfare:

Complete the Act 33 application, which can be found at http://www.dpw.state.pa.us/ucmprd/groups/webcontent/documents/form/s_001762.pdf and check the Volunteer option as the reason.

[3/4/14: Link broken? Download the Act 33 application from Dynamo.]

Attach one copy of your Act 34 clearance to the completed application. Retain a second copy to be submitted to Pittsburgh Dynamo.

The Act 33 clearance application must be submitted to the PA DPW by U.S. mail and paid for with a money order.

Money orders can be purchased for a $ .99 fee at any Giant Eagle customer service desk.

3. Provide both the Act 33 and Act 34 clearances to Dynamo at recreation@pittsburghdynamo.org or

Pittsburgh Dynamo Youth Soccer
P.O. Box 8217
Pittsburgh, PA 15217

Dynamo Rec will reimburse coaching volunteers for the cost of the two clearances and any fees resulting from the purchase of the required money order(s). RECEIPTS ARE REQUIRED FOR REIMBURSEMENT.

4. Dynamo will maintain a file of all volunteer Act 33/34 clearances so that these clearances can be presented to the City of Pittsburgh upon request.

Please feel free to redact the first five digits of your Social Security number from the Act 34 certificate before submitting a copy to Dynamo. Your Act 33 clearance should have the first five digits of the Social Security number redacted already. If by chance your Act 33 clearance reports your full Social Security number, feel free to redact that document as well.

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PA WEST CLEARANCE INFO (no longer required as of 1/2013):

All coaches (recreation and travel league) and travel league team managers are required to submit their information for background clearance through the PA West website:
PA West Coaches Clearance

Recreation League:

Because Pittsburgh Dynamo is run entirely by volunteers, it is absolutely critical for each volunteer coach to take the lead in obtaining his or her own clearances.

Following your registration as a volunteer coach, please visit the PA West website to apply for a clearance (http://www.pawest-soccer.org/youth_div/riskmanagement.htm). Pittsburgh Dynamo will cover the $10 cost for each volunteer coach. When using the PA West system, select PghDynamo as your affiliation and select "pay by check" when you are asked for payment information. Enter 0000 as your check number. Save the PAW number.

Clearances are valid for two years from the date of submission to PA West. If you believe that you have a prior clearance that is current, please notify a recreation league commissioner via email, recreation@pittsburghdynamo.org. If you are uncertain whether your prior clearance is valid, please check with PA West (412-856-8011) or request a new clearance. If you already have other official current child worker clearance (such as Act 33/34), copies will have to be submitted to your league commissioner.

Dynamo will pay the fee from the club's account with PA-West. If PA-West inadvertently sends you a payment reminder, please forward the email to President@PittsburghDynamo.org

Travel League:

Complete all information on the secure PA West site. Make sure to select PghDynamo as your affiliation and stop when you are asked for payment information. Make sure to save the PAW number. Dynamo will pay for your clearance.

This clearance is valid for a 2 year period from the submission date. In the menu of club names, we are listed as "Pgh Dynamo." If you already have other official current child worker clearance (such as Act 33/34), copies will have to be submitted to your league commissioner. Dynamo will pay the fee from an account we have with PA-West. Please select "Pay by Check" as your payment option. If PA-West inadvertently sends you a payment reminder, please forward the email to President@PittsburghDynamo.org